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5 Reasons Why Businesses Need a Print Audit
1. Save money
Cost is often the driving force behind many business decisions. Examining all the printers and photocopiers in a business allows any weaknesses, such as inefficient and high cost devices, to be targeted and an improved print strategy implemented.
This can also make it easier for a business to run all printers, photocopiers, multifunctional devices and scanners as one fleet, keeping only the most efficient photocopiers and printers running and allowing tighter controls to be implemented on all printing. It has recently been estimated that the Texas government will save $33 million by limiting the choice of photocopiers to 11 models, standardising photocopying and printing across state agencies and negotiating a fixed cost for all the devices.
2. Environmental Factors
Examining a business’s print strategy helps pinpoint any printers or photocopiers that are the least energy efficient or use excessive and wasteful amounts of toner. These devices can then either be replaced by more energy and toner efficient printers or photocopiers or the printing can be rerouted to existing efficient devices that are not being utilised to their full extent. A solid print strategy can also help to reduce unnecessary prints by targeting areas or employees carrying out the most printing and implementing software to track prints, identify users and set up authorisation for large print jobs.
3. Increase marketing success
Businesses taking control of their printing and adopting a strict print strategy can limit the amount of colour printing to only the most important documents. Reducing unnecessary printing and limiting draft copies of documents to black and white only could allow businesses to introduce more colour to important marketing documents.
It has been claimed that use of colour can increase ease of reading by 80%, reduce errors by 80% and increase brand retention by 70%.
4. Save time
Ensuring that all printers and photocopiers are running efficiently limits the time spent waiting for output and reduces downtime as only the most reliable devices are used. A managed print service could also help businesses to implement an appropriate document management system decreasing the amount of time employees spend searching for documents, streamlining document workflow.
5. Improve Security
Introducing a uniform print strategy across all printers and photocopiers allows the implementation of security measures for all devices, helping to make sure documents are kept safe and confidential. These can range from hard disk protection, to blocking of certain employees to password and fingerprint recognition. Having uniform measures in place means that security can be monitored and makes sure that all devices have the appropriate amount of security necessary.
Today, businesses do not just expect to acquire a photocopier from office equipment suppliers but look for consultancy, on going support and a complete print solution. Good photocopier suppliers should be equipped to deal with this change in the market and able to offer a print audit and make the necessary suggestions to help businesses create an efficient print strategy, significantly reduce print costs and streamline business work-flow.
Jennifer Chilton has 1 articles online
Canon Copiers offer businesses a complete print solutions, including photocopiers, printers, a free print audit and on going dedicated support. Visit the Canon Copiers website for more information about print audits and print strategies: http://www.canoncopiers.co.uk/photocopier-news/photocopier-costs/5-reasons-why-businesses-need-a-print-audit.html
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Choosing a Photocopier Or Printer For Your Office
What is the purpose of the photocopier or printer?
Modern photocopiers are multifunctional machines that can print, scan, copy and fax. Multifunctional copiers are convenient for managing space and can be connected to an internal network to enable staff members to use it.
Do you need the photocopier exclusively for copies? Then you might consider using a standalone copier?
Other features you need to consider is color, options include black and white, color or laser.
Laser printers are expensive than inkjet printers but are cheaper to run. It is build to handle high print volume, ideal for offices. Inkjet printers are ideal for homes or small office and cost more to run such as ink refill.
What is your print volume?
Determine your print and copy volume in a month. If you expect to print more than 700 copies in a month, consider office copiers. Any less, consider a home or small office copiers.
How fast do you need to print?
Generally for small office copiers look for machines with the 20 to 50 pages per minute (ppm). Also take consideration into other form of copying or printing such as double sided, large format, quality etc. If you are a larger business with extensive requirement for copies, you might consider high volume copiers.
How much will it cost to maintain the copier?
Some companies have a reputation for quality and low maintenance costs whereas others sell a cheap photocopier which has high maintenance costs.
When selecting from a vast range of photocopiers, keep this in mind.
Angelo Desilva has 1 articles online
Angelo
Customer Engagement Manager
Fuji Xerox
Years of experience in the office copiers & printers industry
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Where do I find Canon Photocopiers?
Canon photocopiers are probably the most recognized and trusted make of copiers that money can buy today. They offer solutions from simple desktop photocopiers to high end multifunction devices incorporating a variety of different functions, operating as a scanner, canon printer and fax machine rolled into one. They also produce industrial speed copiers to be used in printing and publishing companies.
When choosing the type of Canon copier you might want to think about what demands will be made of the photocopier, in terms of:
* Speed of copying and printing (copies/pages per minute)
* Number of photocopies per month
* Sizes and types of paper (e.g. A3, A5, legal documents, ledgers, transparencies)
You’ll also need to consider the overall cost of the photocopier and how you want to pay for it. As well as the initial purchase you will also need to pay for maintenance of the copier and its consumables (paper, toner).
Which-Photocopier will match a dealer to your specific requirements, to find a Canon photocopier ideally compatible your company.
As you read this, Canon copiers are currently at the stage of developing a comprehensive reconditioning system covering all Canon photocopier parts, the bodies themselves and even consumable items. In Japan, rental and demonstration machines are already being reconditioned at the Sayama factory of Nippon Typewriter, an associated company. This is in addition to the re-manufacturing line at the Canon copiers Virginia factory, and Canon copiers European plant, Canon Giessen in Germany.
Canon copiers is developing recycling bases all over the globe, and in addition to Canon copier re-manufacturing, the company would be widening the scope of reconditioning to include printed circuit boards, fixing rollers and other parts and units used in the manufacture of copiers.
An outstanding range of changes to business is emerging, that spans across product development, production and sales, as well as distribution and service. This is a part of the company’s efforts to create a complete, Canon copier reconditioning system.
When it comes to business solutions, a Canon multifunction copier easily comes to mind. Each of Canon’s digital copiers is specifically designed for the desktop application, workgroup load sharing, department documentation and mass production.
Canon photocopiers however are also from trusted and recognized brand of photocopiers. This brand offers solutions from the simple desktop copiers to the high-end multifunction machines that incorporate variety of functions including scanners features, fax machine and printer features in one box. Canon also offers industrial speed photocopy machines that are used by publishing and printing machines too.
Above we have looked at some of the added features that may come as standard on photocopiers today, or which you can add on afterwards. But of course one of the best features that most copiers now come with is that they save energy whilst not being used.
To save you time, we can offer you quotes for these printer copiers.
Please do let us know if you like the tips we have mentioned, we would look forward to have your comments.
Laura Wimble has 3595 articles online and 3 fans
Which photocopiers offer you a wide range of high quality canon photocopiers and photocopiers..
http://technology.ezinemark.com/where-do-i-find-canon-photocopiers-168eb06d763.html